How Many Project Management Tools?

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Topic

Product Management

Type

Quick take

We live in the age of LLMs, AI agents, and nonstop talk about “optimized efficiency.” LinkedIn is packed with posts about running entire businesses on AI alone. But real life is harder than it looks.

Lately, I’ve spoken with dozens of professionals across Greece and Europe. A sad pattern keeps popping up: many companies are juggling four, five, even more project management tools. Asana for customer care. Linear for developers. JIRA for support tickets. Trello for roadmaps. Basecamp for daily check-ins. The list never ends. It’s crazy.

You might think it’s fine for each team to pick its favorite app. But this creates chaos. Here’s why one tool is better for everyone:

A single source of truth.

When all teams use the same system, everyone sees the same updates. No more hunting through different apps to find out what’s happened.

Better planning.

One tool helps you spot roadblocks early. You see who’s free and who’s overloaded. You can adjust plans before deadlines slip.

Clear communication.

Shared comments and files live in one place. No more “Did you check your Asana inbox?” or “I thought you saw my Trello note.”

Unified way of working.

Teams speak the same language. They follow the same steps. This boosts collaboration and cuts down confusion.

Shared priorities.

When everyone jumps into the same dashboard, you know what matters most. You align on goals and avoid duplication of effort.

Stop letting each team pick its favorite software. Pick one. Train everyone on it. Stick with it. You’ll save time, cut frustration, and get real visibility into what’s happening across your whole company.